The Director, or designate, will administer the policy on Distribution
and Display of Materials for Students and Parents From External Groups
using the following administrative procedures:
B.1. The superintendents of schools, upon request of the principal,
will participate in the decision-making process, taking into account the
Board's Mission and Values Statements, the uniqueness of the community,
the school's goals, and the appro-priate regulations.
C.1. The principal will be responsible and accountable for the
approval process and distribution of materials within the school and
C.2. Materials which must be distributed will be
accompanied by specific directions in a memorandum from the appropriate
department or supervisory officer, and may be limited to specific areas
within the Toronto District School Board.
Note: Regulation 298, Section 12 states:The Principal of a
school shall provide for the prompt distribution to each member of the
School Council any materials received by the Principal from the Ministry
that are identified by the Ministry as being:
(a) relevant to the functions of the School Council;
(b) for distribution to the members of School
C.3. Principals will establish an in-school procedure for the
assessment and for de-termining the suitability of distributing
materials that arrive in the school. The scope of options available to
them may include distribution, posting, announce-ment, inclusion in a
newsletter, referral to the School Council, and making materi-als
available in the school office. Recognizing the value of consultation,
these procedures will include consultation with the School Council when
C.4. Principals will take into consideration the potential impact of
distribution of materials on the resources of the school.
C.5. Principals will advise and instruct their staff with regards to
C.6. Principals will work with school councils and student councils
to develop guidelines for use in the review and assessment of materials
sent directly to their or-ganizations. In both cases, the principal will
retain responsibility and accountabil-ity for materials approved for
distribution to students and parents.
C.7. Where it is unclear whether materials are appropriate for
distribution or if a request for distribution raises questions or
concerns, the principal will request that the superintendent of schools
be involved in the decision.
C.8. Principals will use their discretion, and refer to Ministry of
Education and Training Policy/Program Memorandum No. 112, to ensure that
materials providing information about community/cultural events are in
accordance with the guiding principles of this policy and that the
materials do not promote a particular faith group.